How to introduce a password manager to the team?

Working in an organization usually includes using a variety of software daily. Regardless of any personal preference, employees have to adapt to the tools used in the company.

However, when it comes to such tools as a password manager – a critical tool to ensure safe data management inside the enterprise – the motivation behind the usage plays an important role. A motivated employee is expected to put additional effort into managing data safely. Accordingly, making less fundamental mistakes.

Then how to introduce a password manager to the team so that the employees are excited and motivated?

Here are the four steps that might assist significantly.

Portray the changes and simplified daily tasks.

As Tim Ferris says, people spend too much time on tasks with too little importance. (The idea is clearly stated in his groundbreaking book The 4 Hour Work Week)

Eliminating the unneeded and automating the time-consuming processes is the way to work more efficiently and less.

Portray the desired changes in the daily life of your employee with the tool.

Describe how the password manager will ease his daily tasks:

• login faster ( autofill and autosave features),
• generate secure passwords with a few clicks ( strong password generator),
• share credentials with team members safely ( secure password sharing)
• delegate sensitive data to the team efficiently (multi-tier sharing).

That accumulates for at least 11 hours annually saved.

Communicate value behind the tool.

One of the most prominent motivational factors at work – seeing the value and purpose behind daily actions. That is why it is ineffectual to introduce a password manager – yet another tool – to the team if they do not understand the value behind it. Be clear with communicating the why.

Explain that passwords are the weakest link in cybersecurity. Provide the statistics to prove the ideas with fact-based arguments. Leave no questions unanswered.

Being straightforward with the value is the way to successfully introduce a password manager to a team. If employees feel their contribution to safety is valued, they will follow good practices.

Enhance personal responsibility.

Commonly, an employee from the sales or support department is not aware of the cybersecurity threats that the company faces. Portraying the end goal – protected data, decreased chances of the cyberattack – might immensely boost motivation.

Understanding the individual input towards the ultimate end goal boosts the sense of personal responsibility. Portray how the personal effort of each person in the company can minimize the risk of a data breach.

Empower each team member – regardless of the department – to feel needed.

Onboard and train thoroughly.

Do not leave employees with self-onboarding and self-learning how to use the tool. After all, such solutions have most to do with sensitive data – so should be the management.

Introduce a password manager to the team with the help of thorough training. Organize demonstrations, provide personal assistance to each employee, so there are no questions left.

If each team member feels confident in using the tool, data management will come with higher responsibility.

Motivating the team is first about communication. Be the person who keeps the dialogue (or, alternatively, assign another responsible person). When employees understand the value, purpose, feel a personal responsibility, and clearly see themselves using the tool, they are motivated.

Follow the steps and successfully introduce a password manager to your team today. After all, the added benefits of the solution are worth the effort.