Password manager for agencies: Do you need one?

No matter which type of agency you manage – web design, e-commerce, marketing or accounting – we all share the same doubts and risks when it comes to passwords. And, more importantly, we have to handle not only our sensitive information, but data trusted to us by our clients too.

The most common dilemmas each of us had at least once were:

‘ Should I really send my client’s password via email?’,

‘ Is it fine to store clients’ passwords in a shared Google Sheet?’

But if the answer is ‘no’, then what?

Searching for the answer

We, creators of PassCamp, had the same struggle for quite some time, because we knew that in order to stay in business (we were creating successful web-based projects and solutions for more than 10 years), we had to ensure our clients’ data is protected. We also knew that the answer to “can we overlook or delay this password question” is, undoubtedly, ‘no’.

However, back then we couldn’t find any tools that would satisfy our needs as an agency – most password managers were developed for individual use, and not for collaborating teams like ours. Therefore, we decided to create our own password manager for agencies. The fact that we deeply understood the market struggle, helped a lot.

In fact, since then the number of cyber attacks have been increasing annually, and with the spread of the COVID-19 pandemic, these numbers have spiked up massively.

Time saving password manager for agencies

Although security was the most crucial focus when developing PassCamp, we also knew that such a tool has to be easy to use, so we’ve created functionality that would maximize an agency’s work efficiency and simplicity.

Clients & Contractors

When your client or contractor sends you his password, he takes for granted that his information stays safe. It is common sense for a client to expect that reliable agencies have secure data management systems, so there’s no need for him to worry.

However, when data breaches happen because such practises are always snoozed to ‘maybe one day’ status, you lose not only that client’s data and trust, but your overall agency reputation as well. And that is a huge price to pay.

What to do? Each time when a client needs to send you his password, invite him as a Guest in your password manager for agencies. This way, all data he shares stays encrypted not only while sharing, but during the entire project. Even better, after the project is complete, access can be easily revoked, and both you and the client know which exact passwords have to be updated.

Easy data management in team

Many people work in your agency, and, naturally, not all of them work with the most important clients? You find it frustrating to spend another hour sending passwords manually to only those people who need to have access? Not only it takes too much of your precious time, it is also extremely inconvenient(and doubtfully secure).

What to do? In password manager for agencies , Multi-tier sharing feature allows you to instantly share a password, let’s say only with project managers (assigning them the role ‘Edit and share’), so later they can re-share that password with people in the team needed. By enabling you to delegate password sharing, this feature saves your and your employees’ time, so everyone can get back to work immediately, instead of getting lost in the world of passwords.

Personal filtering with Tags

An average employee has 191 passwords, your employees included. How much time does it take each day for him to find the password he needs in that never ending password list? Multitasking and distractions reduce quantity and quality of work.

What to do? When you share passwords with your employees via password manager for agencies , every employee can then assign Tags to each password at his own account, and thus find the password needed in a few seconds using a search filter. Having a time-saving system leads to a more productive day.

Protecting sensitive data is one of the most important how-tos for agencies that want to build and keep their unrivalled reputation in the market. Starting using a password manager is a sustainable strategy that eliminates lots of hassles on the way, while also improving your security, privacy and protecting your reputation.

Try out PassCamp, a password manager for agencies. The onboarding process takes only 5 minutes, so you can start enjoying the secure data management today.