Why should you have centralized password management?

Employees in your company dangerously store and share passwords in emails, sticky notes, and spreadsheets? There’s no way you can track who has which passwords?

New data breach notifications distract you from work every few minutes, and you always have a big sigh of relief when you see it’s not your company being attacked… yet?

The latest data suggests that there are as many as 4000 cyberattacks reported daily in the U.S. According to the FBI, that is a 400% increase compared with the pre-coronavirus period.

The stakes are high here, but are ways to mitigate these risks.

Introducing centralized password management to your employees on time can protect your company from cyber threats, human-related mistakes, and thus ensure your company is an unappealing target for hackers.

How does centralized password management work?

Centralized password management refers to the software where you securely store all passwords in a single, centralized repository. The sensitive data – items, passwords, login credentials, secret notes, entrance codes, etc. – are encrypted and authenticated on each user’s device, therefore only the people with permission can access the data.

Besides, centralized password management is designed in such a way that the password owner can not only share his password securely with others but also always keep track of who has access to what data. Keep on reading to find out how.

Benefits of a centralized repository

You are the owner

Let’s say you are an IT administrator in an organization. You’re responsible for IT systems both inside the organization and outside it (clients’ systems, servers, and other IT-related infrastructure). With a centralized password management system, you simply can add all those passwords in a single repository ( a password vault) and access them in an instant whenever you need them.

You can share data safely and easily

You can share sensitive information safely with other team members and clients while keeping the ownership of the items (e.g. system login credentials).

Although you are the only data owner, you don’t need to bother sending each password individually to each employee – there’s an easier (and as secure) way to do that. Using Multi-tier sharing ( a unique feature of PassCamp), you can delegate passwords to your team members without losing ownership of the data.

For instance, you can first share a login of the client’s server with a few IT team leads so that later they can delegate this login further to responsible people in the team (e.g. developers).

You still keep ultimate control of the data

By using a centralized password management system, you are always in control of your sensitive data, no matter how many times it was shared, or even reshared by other people (with Multi-tier sharing).

Another unique feature, the History Log, allows you to always see who has access to which passwords, who shared it with whom and even who (and how) modified the item.

In PassCamp, your sensitive data is safe

PassCamp – a password manager created for organizations – from day one was designed to protect sensitive data in a team environment.

With its most advanced cybersecurity technologies and principles of centralized password management, PassCamp is the tool for teams, companies, and organizations where data ownership, access, and control matters.

Join thousands of other teams worldwide successfully using PassCamp and protect sensitive data in your company today.